HR Executive Assistant

BAT is evolving at pace into a global multi-category business.  We are on a mission to decrease the health impact of our industry 
To achieve our ambition, we are looking for colleagues who are ready to Be The Change. Come, join us on this journey!

The HR Executive Assistant provides comprehensive administrative and operational support to the Regional Head of Procurement and to the Product Centre wider Team related to HR matters. This role requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills.

SENIORITY LEVEL: Non Management
FUNCTION: Operations

SALARY RANGE: Starting From RM5,400.00 + Excellent Benefits + Bonus

LOCATION: Damansara City, Kuala Lumpur

Reports to:  HRBP

Reporting Level: Individual Contributor

Geographic Scope: APMEA

WHAT YOU WILL BE ACCOUNTABLE FOR

• Administrative Support:
  • Manage calendars and schedule meetings for the Regional Head of Procurement.
  • Coordinate travel arrangements, including booking flights, hotels, visa and transportation for the Product Centre Team.
  • Prepare and process expense reports.
  • Maintain confidential employee records and files.
  • Draft and format correspondence, presentations, and reports.
• HR Operations:
  • Assist with onboarding processes, including preparing new hire paperwork. 
  • Support the administration of employee well-being programs.
  • Assist with the coordination of employee training and development initiatives.
  • Assist with employee relations matters, as needed.
• Other Duties:
  • Provide general office support, such as ordering supplies and maintaining office equipment, building management. 
  • Assist with special projects and initiatives, as assigned.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• At least 1+ years of experience as an administrative assistant or in a similar role, preferably in an HR department.
• Strong knowledge of HR principles and practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.

What we offer you?
•    We offer a market leading annual performance bonus (subject to eligibility)
•    Our range of benefits varies by country and includes diverse health plans, initiatives for work-life balance, transportation support, and a flexible holiday plan with additional incentives
•    Your journey with us isn't limited by boundaries; it's propelled by your aspirations. Join us at BAT and become a part of an environment that thrives on internal advancement, where your career progression isn't just a statement – it's a reality we're eager to build together. Seize the opportunity and own your development; your next chapter starts here.
•    You'll have access to online learning platforms and personalized growth programs to nurture your leadership skills
•    We prioritise continuous improvement within a transformative environment, preparing for ongoing changes

WHY JOIN BAT?
We’re one of the few companies named as a Global Top Employer by the Top Employers Institute – certified in offering excellent employee conditions.

At BAT, we champion collaboration, inclusion, and partnership as the bedrock of our values. We wish to foster an environment where every individual can thrive, irrespective of factors such as gender, sexual orientation, marital or civil partnership status, gender reassignment, race, religion or belief, colour, nationality, ethnic or national origin, disability, age, skills, experience, education, socio-economic and professional background, as well as diverse perspectives and thinking styles. We recognise that our strength lies in embracing talent from all walks of life, empowering us to develop our culture of inclusivity and better achieve our business objectives.

We view career breaks not as obstacles but as opportunities and encourage everyone, without hesitation, to apply. Through our Global Returners program, we provide support to professionals seeking to re-enter the workforce after an extended absence, be it for family care, parental leave, national service, sabbatical, or starting their own venture.
Come bring your difference and see what is possible for you at BAT. Learn more about our culture and our award winning employee experience here.

We take pride in being a Disability Confident Employer. If you need any reasonable adjustments or accommodations to be made during the recruitment process to support you performing at your best, please inform the recruitment partner who will be in touch should your profile be selected for the role you applied for. We are wholeheartedly committed to optimising your prospects of success by making suitable arrangements so that you may showcase your full potential.